When building intranet workspaces or custom workflows in SharePoint Online, there are frequently backend metadata lists, configuration tables, or lookup repositories that everyday members should not stumble upon in site navigation or search.
In this video tutorial, I walk through the exact steps to configure SharePoint list visibility so your environment remains clean, organized, and secure.
Why Hide Lists in SharePoint?
- Workspace Hygiene: Keeps Site Contents uncluttered for non-technical users.
- Accidental Tampering Prevention: Reduces the risk of users navigating directly to a configuration list and altering columns or rows.
- Seamless Workflow Support: Allows Power Automate flows and Power Apps to reference lookup tables without cluttering user navigation.
Key Configuration Steps
In the video, we cover:
- 1. Removing lists from Quick Launch and site navigation menus.
- 2. Modifying List Settings -> Advanced Settings to disable search indexing for sensitive lookup data.
- 3. Utilizing SharePoint REST API properties and PowerShell (PnP) to set `Hidden = $true` when complete list concealment from Site Contents is required.
Watch the 3-minute video above for the live visual demonstration.
